IOP Conferences
 

On-site information

This handbook (interactive PDF, 506 KB) is your guide to the week's event. Please read the document carefully and if you have any questions email claire.garland@iop.org. Note that printed copies of the handbook will not be available at the conference so you are advised to print any specific information needed.

Conference Registration
Registration will be held in the foyer of the John McIntyre Conference Centre (first floor) for the duration of the event.

Registration times

DateTimes
Sunday 18 April16:00 - 18:00
Monday 19 April08:00 - 17:30
Tuesday 20 April08:30 - 17:30
Wednesday 21 April08:30 - 15:00


On arrival, you will receive a welcome pack containing a book of abstracts with the programme, a list of registered participants and a lapel badge. Please wear your badge at all times as this will allow you entry to the conference sessions and help with security. It will also allow you to identify fellow delegates. Replacement badges can be issued at the registration desk.

Registration desk phone number: 07881 923 142


Location Overview

Technical SessionsPentland East, Prestonfield Suite (JMCC), St Trinnean’s Suite (Leonards Hall)
PostersPentland West
ExhibitionPentland West
Refreshments and LunchPentland West
Drinks Reception, Sunday 18 AprilCentro Bar Lounge (JMCC)
Evening Meal, Monday 19 AprilSouth Hall
Conference Dinner, Tuesday 20 AprilDynamic Earth

 


Meals

Refreshments and Lunch
Refreshments and lunch will be served at set times during the conference programme in the Exhibition and Poster area (Pentland West, JMCC). Refer to the programme for exact times.

Evening Meals
Please see social programme, pages 7 and 8.

Dietary Requirements
Participants with special dietary requirements are asked to notify the conference office by e-mail prior to their arrival if not already done so when registering. Those with special dietary requirements other than vegetarian are asked to make themselves known to the catering team. It will not be possible to provide an alternative menu unless prior notification has been received. Nut Allergies – Unfortunately we cannot provide assurances that food has not been cross-contaminated with traces of nuts during ingredient processing at manufacture’s sites, and during food preparation and on-site. For this reason, we are unable to provide guarantees that any of the food served is free from nuts or trace elements. Please email claire.garland@iop.org if you have any questions.


Facilities

Public telephones
Telephones are available in bedrooms at Salisbury Green Hotel and the Kenneth Mackenzie Suite. There are no public telephones in the JMCC or St. Leonard’s Hall.

Cloakroom
Coat rails will be provided for delegates in the foyer of the JMCC and St. Leonard’s Hall. Items are left at the owner’s discretion. Boardroom 1 located on the 1st floor of the JMCC will be available throughout the conference to store luggage.

Campus and Bar Facilities
There is a cash point and shop within the John McIntyre Conference Centre. A Bar facility will be available during the conference (see below for opening times and locations):

Sunday 18 April18:00 - 23:00Centro Bar Lounge, 1st floor, JMCC
Monday 19 April17:30 - 23:00South Hall
Tuesday 20 April22:00 - 23:00JMCC Bar, Ground Floor, JMCC


Internet Access
Complimentary Wi-Fi internet access is available in the JMCC and St. Leonard’s Hall. Participants should obtain a username and password from the registration desk. Internet access is also available in the Salisbury Green Hotel and Kenneth Mackenzie Suite and participants should purchase an internet card from their respective receptions.

Messages
A message board will be placed near the registration desk. Participants should check regularly for messages, as an attempt to locate participants during session times will only be made in case of emergency. During registration times, telephone 07881 923 142. Messages can also be sent by fax to +44 (0)131 662 9237; please quote ‘IOP Nuclear Physics Conference’.


Safety Information

Emergency / Evacuation Procedures
In the event of the fire alarm being activated, please vacate the building immediately and assemble at the designated points. Do not re-enter the building until permitted to do so by the Fire Brigade or Fire Assembly Controller. Please ensure all passageways and emergency exits are unobstructed.

Note that a Fire alarm test is carried out every Wednesday at Pollock Halls. The alarm emits a high-pitched sound and you should only evacuate the building if the alarm sounds continuously.

First Aid
All areas display contact details for qualified First Aiders and Appointed Persons, either in the entrance foyer or close to the House Office. These notices also detail where to find the nearest First Aid Box; each building maintains at least one First Aid Box. To arrange First Aid assistance, contact Reception by dialing 22002.

Smoking
Smoking is strictly prohibited on the University of Edinburgh campus.

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